Beckon Club for dance schools

Your dance school: courses, sign-ups and dues in step

A dance school runs many courses on many evenings: beginners on Tuesday, couples on Friday, the kids on Saturday. Beckon Club keeps members, courses, dues and appointments in one system, so that nobody has to compare sign-up lists with payment lists any more.

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A dance floor in perspective under a spotlight, with a trail of footprints on it

A course schedule with rooms, teachers and holidays

Salsa for beginners on Tuesday, hip-hop for kids on Saturday, ballroom and Latin on Friday: you set up each course as a series, with a course type, teacher, room, weekday, time and group size. A beginners’ course of ten sessions is a series with a fixed number of dates. You enter your closing weeks as closed days, and the schedule skips them.

A room or a teacher is never scheduled twice at the same time, not even by a private lesson
The series can skip public holidays on request
A break between two courses in the same room

Plans for courses, blocks and couples

A ten-week course with no renewal, a monthly membership that keeps running, a ten-class block for open classes, a duo for two people with one payer, a plan for students and pupils: you set up what your school sells, and each plan carries its own term, notice period and joining fee. Which course types a plan covers is up to you.

A term in weeks or months, with or without renewal
Joining fee and a promotional discount with an end date
A family with one paying main contract

Sign-up, waiting list and attendance

Whoever signs up gets a place in the course. When it is full, they join the waiting list, and when somebody drops out, the next in line moves up. A member signs up in the member area, or you do it at the front desk. For each session you tick off the attendance list: who came, who did not, and who sent their apologies.

The plan decides which course types a member may book
Cancellation cut-off and a no-show rule
A cancelled session or a new teacher in one step for everyone signed up, with a notification list

Course fees and dues at a glance

One run, started with a click, invoices the monthly dues and builds the SEPA direct-debit file for your online banking. A ten-class block or a day pass paid at the front desk lands in the same ledger as the bank transfers. What comes back shows up as an open item on the member and, if you have switched dunning on, follows the reminder path.

Invoices with consecutive numbers, as PDF
Reminder levels with deadlines, fees and an instalment plan
An export for your accountant

From trial lesson to sign-up

Whoever asks for a trial lesson becomes a contact with a source, a status and a task. You see how many trial lessons lead to a sign-up. Whoever wants to join right away does so online, through a link on your website, with a signature and a bank mandate on their phone. After that the member opens the member area with a link sent by email, no password.

A funnel from the enquiry to the sign-up, with a conversion rate
Referrals and promotion codes with a run time
Membership, payment standing and courses in the member area

Teachers, team and numbers

Teachers, part-timers and the front desk get their own logins with roles and rights. You decide what each of them may see and change, and who changed what and when is on the record. The reports show the utilisation by course, by teacher and by time of day, so you know which course runs and which does not.

Rota, attendance and working hours of the team
Key figures: member growth, churn, revenue per plan
Reports as CSV and PDF on demand

FAQ

Short answers

Are there course levels with a move up to the next course?

No. Beckon Club has no levels with an automatic move up. You set up each level as a course type of its own, for example “Salsa Beginners” and “Salsa Intermediate”, and the plan decides which course types a member may book. When somebody moves up, you or the member sign them up for the next course.

Can I rent out rooms or have them booked?

No. Beckon Club assigns each course and private lesson a room and does not allow two courses in the same room at the same time. Booking a room by members or outside renters is not part of the product. If you use a tool of your own for that today, it can keep running next to Beckon Club.

Is there a plan for couples?

Yes. A duo covers two people and has one payer. Both sign up for the same course and take one place each, because the group size counts people. Beckon Club does not match dance partners.

What does it cost at 400 members?

€65.00 a month, excl. VAT. The first 250 members cost 20 cents each, the next 150 cost 10 cents each. With every band the rate per member goes down. The calculator on the home page shows the price for your member count.

Try it with your club

Set up your club and see for yourself how Beckon Club feels in daily use.

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