Beckon Club for associations
An association has many members, changing officers and a board that does the administration on the side. Beckon Club keeps members, dues, groups and appointments in one place and records who changed what, so that after a change on the board nobody has to dig through old lists.
One record per member: contact details, join date, notes, documents and consents. Tags mark what sets your association apart, such as the section, a role or honorary members, and you filter the list by them. A family runs as a bundle with one payer.
Full member, reduced, youth, family, supporting member: you set up a plan with its own dues for each group and assign it to the member. The dues run monthly or yearly, depending on the plan. When a member moves to another group, the new plan applies from a set day, and the billing splits the rest pro rata.
One run, started with a click, invoices the dues that are due and builds the SEPA direct-debit file for your online banking, mandate and advance notice included. Bank transfers come in through the bank statement: you upload it, each payment is matched to a member, and whatever does not match waits in a list. What comes back shows up as an open item on the member and, if you have switched dunning on, follows the reminder path.
Board, treasurer, secretary and coaches get their own logins with roles and rights, down to individual areas. You decide who sees what: the treasurer dues and payments, the secretary the members. When an office changes hands, you withdraw one login and issue the next, and no password is passed along.
The training of a team, a group or a course is a course in Beckon Club, with a coach, a weekday, a time and a group size. Whoever trains with the group signs up or is signed up by you; when it is full, there is a waiting list. On the attendance list you tick off who was there.
Whoever wants to join does so online, through a link on your website, with a signature and a bank mandate on their phone. After that the member opens the member area with a link sent by email, no password: membership, payment standing, bank details, courses. You send bulk emails to selected groups, but only to members who have agreed to them.
FAQ
No. A fee that applies for one season only, and a scale by age that moves a member into the next group on its own, are not built in. You set up a plan for each group, for example youth and adults, and assign it by hand. When a member moves to the next group, you change the plan on a set day.
Beckon Club has no section management of its own with separate accounts. You mark the members of a section with a tag, filter the member list by it, send that group a bulk email (to everyone who has agreed), and set up a plan of its own or an add-on for a section fee.
No. Beckon Club manages members, memberships, dues, courses and appointments. Donation receipts and hour lists for volunteers are not part of the product. If you keep a list of your own for them today, it can keep running next to Beckon Club.
€107.50 a month, excl. VAT. The first 250 members cost 20 cents each, the next 500 cost 10 cents each, and the remaining 150 cost 5 cents each. With every band the rate per member goes down. The calculator on the home page shows the price for your member count.
Set up your club and see for yourself how Beckon Club feels in daily use.